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April 2014 Meeting Minutes

Page history last edited by Roana Aldinoch 9 years, 8 months ago

April 2013 Meeting Minutes


Marketa, Oswyn, Aleator, Genvieve, Sofya, Lynette, Hrefna, and Roana (and Ursul briefly via speakerphone)


  • Officer reports 
    • Seneschal - Markéta 
      • letter from Regional Seneschal, text below 
        • Lynette is going to research this and send email to Marketa
        • Lynette believes that charging students, faculty, and staff will result in being charged for rooms
    • Chatelaine - Lynette 
      • International student demo was loud, dry, and well-attended
        • interest from Belegarth member
        • played new world/old world game
          •  Most appropriate for children or less educated folks
      • Lynette has a way to make booth shinier and more noticeable
        • Plastic display so rain doesn't affect it
        • Have demo box with a range of touchy feely things for people to mess with
      •  Guys more interested in fighting and archery stuff but nothing on hand for them to play with
      • Weather-resistant tri-fold with pictures and schedules
        • foam tri-fold
        • sleeve protectors glued down to insert pictures and schedules appropriate for audience and easier to update 
      • Tie in newspaper for Rantoul Demo (July 19) 
      • Quad Day
        • volunteers needed to get stuff together for this
        • iPad to write down people's information 
        • 17' x 10' enough for fighters?
        • Concern about students walking into fighters when not paying attention
        • Lynette looking into whether or not there is cordoned off area for fighters
        • Aleator requesting four non-fighters there to help police folks and keep them away from the fighters 
          • Five people (at the meeting) so far volunteering to show up 
    • Exchequer - Geneviève
      • Current balance: $3488.23
      • NMS check not yet out, but
      • NMS surcharge for 2009 requested with two days notice; sent in
      • Ursul will call Genevieve with Parking amount for Maidens 2014
      • Genevieve will be taking test for RSO treasurer job 
    • Marshal - Aleator
      • Fighters emailed or met about summer practice
        • English tradition of militia practice Sunday after church
          • Around 1:00 near Mahomet or Lake in the Woods
          • Thrown weapons and archery practice also an option 
      • Arioch - send his regrets for not being here (*coughs*) 
      • Archery/Thrown Weapons - Eadric
        • Need a new Marshal 
    • A&S - Sofya
      • A&S Regional: 
        • Lynette won her pentathlon!! 
          • Second year as the Midlands Regional Champion!! 
        • Five going to kingdom for the pentathlon
        • Marketa got a second place!
        • Hrefna, Sofya, and Roana judged
          • Elisabetta shadow judged 
      • What should we do with this month's A&S Night?
        • Shoe the Shire, Caligraphy, or Banners
          • Shoe the Shire decided on
          • Will be at Sofya and Kari's
          • Sofya will cancel Union room 
      • Volunteers for this month's Sewing Night? (April 21)
        • Hrefna will host
        • Bring snacks and sewing machines and things to work on 
      • Lynette guest blogged on Ian the Green's blog 
      • Deputy Regional MoAS -
        • Regional A&S at Wurmwald? 
    • Pursuivant - Hrefna
      • Heraldry night
        • May 17 at 2:00pm
        • Hrefna will host 
        • Snacks and chat heraldry and mead
      • Late with report (BAD PURSUIVANT!) 
    • Webminster - Cindy - Not in attendance
    •  Chronicler - Roana 
      • Newsletter superfluous?
      • Pretty much
      • Change to blog?
        • With gossip column with comments 
          • "The Wyvern is watching you!"
          • Wyvern Whispers 
  • Old Business
    • Brew Event? 
      • Rolling into Maidens as the feast
        • Brew per course
        • Possibilities - Channing Murray, UU 
    • More mats for Maidens - Aleator
      • No advantage to buying more than 8 rolls at a time
      • Vote to order eight:
        • Motioned by Roana, seconded by Sofya
        • unanimously passes 
  • New Business   
    • Demo fee for Quad Day - $35 + $28
      • Moved by Roana, seconded by Marketa
      • Unanimously passes 
      • Paid through RSO account 
    • Rantoul Medieval Days Demo
      • July 19 - 10am - 5pm
      • Casual, not leading, just participating 
      • Geared towards children 
      • A&S stuff, fighters, New World/Old World food quiz
    • Equestrian event summer 2015 or 2016?
      • Stock Pavilian
      • Champaign County Fairgrounds 
  • Maidens
    • Illini Union is reserved.
    • Bids?
      • Oswyn will be putting in a bid once he's in his house
      • Theme: For the Queen! 
  • Nearby upcoming events: Events calendar:  Check it out!  



Addendum to the Monthly Regional Seneschal Email:

From the Regional Seneschal:


Greetings all,


I'm forwarding this new missive from the Kingdom Exchequer to *all* groups in the region, since I know that some groups that aren't associated with a college/university may still be using college/university facilities. And just to make sure I can tell her that I've heard from everyone, if you have no such agreements/contracts, please reply and tell me that you don't. :)


Also note the reminder regarding NMS reports for events from Jan-Mar 2014.


Thanks for your help and patience,


---------- Forwarded message ----------
From: Midrealm Exchequer <midrealm.exchequer@gmail.com>
Date: Thu, Apr 10, 2014 at 8:47 PM
Subject: Missing NMS Status
To: Charles Cohen <charlesmidair@gmail.com>, Kingdom Emergency Deputy <shefferly01@comcast.net>, Clarke Andrade <clarkeandrade@ymail.com>, "midlandsseneschal@yahoo.com" <midlandsseneschal@yahoo.com>, Kristi Ross <kpetranek@gmail.com>, James Scott <bjarg.kormaksson@gmail.com>, Pentamere Regional <lordbrightmore@gmail.com>, Midlands Regional <jak238@gmail.com>, Constellation Regional <bethany.m@comcast.net>, Henry Hina <accolonshadowhawk@yahoo.com>

Greetings to the Regional Seneschals and Exchequers of the Middle Kingdom,


I need the Seneschals help. 


Please request each group that resides on a college campus to send me the agreement/contract that require the group to not charge the students an admittance fee for use of the facilities.  This will be kept in the groups file, and is a requirement I must meet for the Society Exchequer.  Thank you for your help in this.


As you know we have been working hard to get the Kingdom up to date on the NMS due to Corporate.  The list is drastically reduced.


As of right now events we owe to Corporate for events held prior to 1 Jan 2014,


<snip - you know who you are>


Per Kingdom Financial Policy groups are required to submit NMS within 14 days of the event. 


The following events held within the 1st Qtr 2014 have not had a report submitted to the NMS Deputy.  They are not all late as events held on the 29th still have a couple of days to get the reports in.


Wurm Wald Festival of Maidens

Grey Gargoyles Stone Dog Inn

Swordcliff Rogues Day

Carraig Ban Midlands Regional


Thank you all for your time and help with all this.


In Service to the Dragon,


Banbharun Briana Morgan of the Valley

Midrealm Exchequer






Monthly email from the Regional Seneschal:

Greetings to the Midlands! 

Spring at last, and the weather finally agrees with the calendar… Fortunately for all us winter-weary folk, the Midlands hasn’t waited for warm weather to get active. In recent weeks I’ve had the pleasure of attending events in Ravenslake, Grey Gargoyles, Swordcliff, Carraig Ban, and Illiton. Crystal Chamfron and Awakenings are both right around the corner – and that just takes us through April. We do know how to keep ourselves busy, don’t we? 


Thank you to everyone who got their Q1 reports to me. I know it sometimes seems like just a monumental paperwork shuffle, but it’s my (and Kingdom’s) only way to see what’s happening in the local groups. I really do read every bit of every report that comes in. You may be happy to hear that work is underway on a web-based version of the report like those already in use for Heralds and Marshals! With a little luck, it might be ready later this year – I’ll let you know as soon as I know. 


Thank you as well for responding quickly and thoroughly to the recent NMS audit “fire drill”! Believe me, it came as a surprise to me, too. But it’s a good reminder that we should be keeping file copies – whether paper or electronic – of all Seneschal and Exchequer-related reports so your eventual successors in office will have easy access to your group’s history. Also (as a reminder): it’s a good practice for Seneschals to receive copies of other officers’ reports and change-of-office forms. 


One other paperwork note: It’s really, REALLY important to send in your change-of-officer forms right away whenever an office turns over. Recently there have been missed or delayed communications from the Kingdom level because the appropriate Kingdom and Regional officers didn’t know about personnel changes. The Kingdom website is improving about getting things up to date – it’s a lot better than it used to be – but having the backup forms on file is still very much needed. Change-of-office forms go to the Regional officer; if you don’t have a Regional officer, send them to Kingdom and copy me. 


There was a great turnout at the Regional A&S Faire – one of the larger Midlands faires I’ve seen – and lots of entries are eligible to move on to Kingdom. Congratulations to all! Be sure to share what you’ve learned – whether by teaching, judging, entering displays, or helping someone else prepare an entry. The artisans at every level are the adornment of the Kingdom and they enrich the Dream for all of us.

E-MAIL NOTE: Yahoo has become increasingly unreliable (it ate this message twice), is constantly hacked, and is ridiculously full of spam. Therefore the Regional Seneschal e-mail address will change as ofMay 1 to midlands.seneschal@gmail.com. I’ll continue to monitor the Yahoo address for a couple of months after that. 


I'll be attending a number of events in the next couple of months, both in and out of the Region. As usual, I'm available for "office hours" whenever you see me wearing the red ribbon and sparkly Key. Come say hello!

And with that…remember to drink water, wear sunscreen, make stuff, do stuff, share the toys…Wishing you health and good fellowship!


(Seneschals, please feel free to share these missives with all your folk. Lady Kitsune, would you be so kind as to replace the current Seneschal's letter on the Midlands webpage, with this one? Many thanks!)


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