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June 2013 Meeting Minutes

Page history last edited by Roana Aldinoch 8 years, 1 month ago

Agenda items for the June Business Meeting

Chronicler Page with Minutes from Previous Meetings

  

  • Officer reports 
    • Seneschal
      • Site insurance info from Marie
        • “If youths overnight are involved, CGL insurance must include Sexual Abuse & Molestation coverage.”
        • If a site requires this DO NOT use the site.   We cannot and will not do this EVER. 
      • Pennsic info from Pennsic Mayor 
      • Stepping down in two months
        • Talked to Nigel; he's still planning to step up but concerns about his being gone
        • Tricia of Wurmwald volunteered to step in as Deputy with intent to be Seneschal when I step down 
          • Will ask Nigel to remain as Deputy 
        • Last day as Seneschal will be September 1, 2013
      • Award - 
        • Cindy of Wurmwald - AoA 
    • Exchequer 
      • Things balance!
      • Check book $3892.81
        • Statement - $5062.63
        • Outstanding checks accounted for
      • RSO account - $ $1299.19
    • Martial
      • No heavy/rapier fighting at the moment
        • New heavy fighter moving to town
        • Possibility of traveling elsewhere for heavy practice
        • Willing to have practices if people want them; contact Aleator 
      • Archery/Thrown Weapons
        • Practices have been happening
        • Thrown weapons sparsely attended
          • Time change for thrown weapon - 6:30 - 7:30
        • Archery
          • 3-5 people at practices 
    • A&S
      • Going well!
      • Banners in progress
        • Must find red and black
        • Aleator looking again
        • Monday at Dena's at 6:00
      • Turnshoes!
        • Need to replace book
        • Won't happen before Pennsic
      • Kingdom A&S
        • Three people entered - everyone got 1s
        • Great feedback, inspiration, and ideas 
    • Pursuivant 
      • Not in attendance
      • Heraldry books in hand - need a home
      • Hrefna voted in as deputy 
    • Webminster
      • All Wordpress websites login passwords changed
      • Progress on learning webthings
      • Google doc of web presences updated
      • Calendars updated 
      • Meeting for all those who can help with Web presences on July 11 @ 8:00 (post business meeting) 
  • Old Business 
    • Officers needed  
      • Tricia of Wurmwald - Deputy Seneschal
      • Reyni-Hrefna - Deputy Pursuivant
      • Lynette de Warrenne - Deputy Chatelaine
      • Still need - RSO Treasurer - Dena Strong? 
    • Pay Lynette for silk painting stuff - Done
    • Happy birthday, Cindy, Tricia, and Genevieve! 
      • Ice cream after meeting! 
  • New Business  
    • Recruiting for group
      • Posters
        • game stores
        • Spurlock
        • R'entertainment 
        • Metagamers website 
      • Quad Day
        • Good for Freshman/Sophomores who are already overwhelmed
        • Fighters show up off-center
        • Hrefna's pavilion available
        • Period tables and chairs available
        • Aleator, Lynette, Hrefna, Cindy
      • Demos
        • July - Rantoul Library help
        • Specialists Demos
          • Theater Arts Department
          • History Department
          • Literature
          • GSLIS 
      • Hobbit coming out
        • Table at midnight movie
        • Handouts
      • Flyers to other re-enactment groups 
      • Champaign-Urbana Wiki 
  • Maidens 
    • Feast bid - Hrefna
      • Worth investing in feast
        • Consider allowing it to go over budget if covered by event will be in black
        • Budget passed 
      • Need to advertise!!! 
    • Event bid
      • Ursul - Event Steward
      • Need Deputy Event Steward 
  • Nearby upcoming events: Events calendar:  Check it out!  

 

 

Ongoing projects 

 

 

Future shire events on the horizon

 

 

Past shire event history

 

 

Resources

Illini Union Space Request Form (or pdf file here)

Midlands Meeting Notes Form by Caitriona

 

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