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May 2012 Meeting Minutes

Page history last edited by Anne McKinney 9 years, 5 months ago

 

  • Officer reports 
    • Seneschal
      • the shire still exists!
      • need to have a list of officers on our web page and/or wiki
      • new seneschal paperwork submitted
      • explanation about using Google Hangouts for shire meetings: it's part of Google +. You don't have to use it, but it's handy if you want to video-conference to the meeting when you can't be there physically.
    • Exchequer
      • report has been submitted (Aleator reporting for Amanda)
      • we have roughly $2600 in the SCA account and $1200 in the RSO account
    • Pursuivant
      • we still need a replacement 
      • Bran is willing to step up IF NO ONE ELSE WILL
      • May 31 Heraldry Night
    • Marshal
      • we have  2 new authorized fighters! James & Greg for heavy combat, authorized at Awakening
      • some fighter practices in Danville, meeting when they can
      • campus practices have been canceled lately because of busy students, but otherwise have been going on
    • MoAS
      • holding off on submitting paperwork for change of officers until after the regional and kingdom offices change officers at Crown Tourney this month
      • Kingdom A&S needs judges for the Faire in 3 weeks
    • RSO President
      • The form has been submitted to renew our RSO account for the Fall. The next step will be for the form to be accepted and for the two officers to take the stupid test to prove they know everything there is to know about leading an RSO.
      • If anyone else in our shire has an @illinois.edu email account, please join our RSO.
  • Old Business 
    • May 19 party
      • It's on! Aleator will share the flyer invitation to the google group
      • starting at 2pm May 19, dancing and partying, potluck
      • shire planning to bring leftover feast chicken as our contribution 
      • Urbana outskirts, in a barn somewhere
      • live music, requesting a minor donation of $$ for the musician
      • Katerina -- wants that chicken out of her freezer before she moves June 1
    • Maidens
      • 2012 
        • outstanding bill for parking that Roana can't pay because she's not on the RSO list; needs to be paid by Amanda
        • Bill given to Sofya to give to Amanda
        • Bill for hotel still unpaid too, hotel apparently doesn't care
      • 2013
        • Aleator going to be Event Steward, pending he submits a bid and a budget, please, we're happy to have him volunteer but we don't want to go through the craziness of an out-of-control spending spree
        • Day-o-Crat? person needs to be a joint volunteer in order to know what the bleep is going on when people ask questions; Roana says it's not easy to do logistically
        • suggested: co-autocrats, splitting up the work load for different tasks
        • other suggestion: ask the list, say we're close to not having a Maidens if we can't get a volunteer to autocrat
        • Maidens wiki has some stuff; Roana used content from the Crown wiki this last time. Info needs to be brought back to the Maidens wiki while we're hashing it all out
        • No feast, thank you
        • should the dessert revel be back in the Union or...? if we don't use the union we can get it catered cheaper, but we'd pay a site fee anywhere else
        • Troll -- Amanda has volunteered
        • we'll have Priya, Tyler, David?, Willie...high school combatants. Priya has already expressed interest in wanting to help 
        • we may send out an email to the list asking for volunteers? Aleator could as seneschal
    • Need for officers
      • Officers we have
        • Seneschal
        • MoAS
        • Exchequer
        • Marshal
      • Officers we need / don't have
        • Pursuivant - Durio is current, but leaving in July. ALMOST vacant
        • Chatelaine
        • Webminister
        • Chronicler
        • Reeve
        • Deputy Seneschal 
        • Deputy Exchequer
        • Deputy MoAS
        • Deputy Pursuivant
        • Deputy Chatelaine
        • Deputy Chronicler
  • New Business  
    • when & where to hold summer meetings
      • reservations for combat practices are over for the stock Pavilion
        • Archery -- on demand with a warranted officer wanting to do so
        • Combat -- Thursdays on the Quad at 5:30-ish, then dinner and other SCA meetings on weeks when we have other meetings
      • Shire meetings -- Illini Union, 2nd Thursdays
      • A&S / Dance -- Illini Union, 4th Thursdays
      • Music guild can hold practices at Sofya's upon Request
      • Will there be a Heraldry Night this month??? Durio: YES, yes he will be there. We have his word.
  • This Saturday: Hammer-In in Decatur for Armorers and other metalsmithing folks
  • Nearby upcoming events: Events calendar:  Check it out!

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