Introductions

Officer Reports

• Exchequer -
• We have $5,269.70
• Ledger Balanced
• Ready for next month and quarterly report; domesday balanced and in on time
• pdf on wiki. File is really big, maybe a summary will help people read and understand
• Deputy needed

• Seneschal
• Roana is our new Seneschal. Gonna be Dag-like and keep the meetings short.
• Sofya is deputy; will be deputy at large for shire
• Asking Clara if she wants to let someone else step up as Chatelaine; Ursul ready to step up

• MoAS -
• Tomaris is our new MOAS
• Need deputy
• Chronicler -  VACANT 

• Webminister -
• The internet is good. people should use it. 
• Wants to migrate all services away from Yahoo and switch to Google for Groups, Calendar, etc.
• will be a time-sink process
• getting double emails from both yahoogroups and googlegroups will only last about a month
• good time to weed out old accounts, start afresh
• probably a spring break or later project; will keep us posted
• need to switch shireofwurmwald @ gmail to new seneschal

• Pursuivant - Life is Swell 
• Durio will take over soon as replacement officer
• Emma will remain deputy
  

Old Business

• Maidens post-vent report -
• we made $3,094
• final group profit: -$272.79
• additional expenditures that haven't been factored in yet
• attendance was down 30 from last year
• 308 this year, 340 last year; previous years 400 or so
• Emma only heard positive feedback; same with Eadric
• Roana: needed someone at Troll until at least 5pm (suggested); TRH & HRM LOVED the event and royal treatment
• Also, people loved having the South Lounge open
• IX loved the event, said we had more fighters this year
• some people wanted more classes
• Next year we need a volunteer coordinator to ensure the word gets out, arms get twisted, volunteers get recruited
• Bran wants premium booze at the cash bar next year
• Emma will collect all contracts and other autocrat-related stuff and put it on the wiki; give hard copy to next autocrat

• Fall Crown Tourney - Oct. 15
• officially a joint venture with St. Carol on the Moor
• They will get 50% of profits from event
• event planning meetings will be equidistant between champaign and effingham/charleston
• Coffee clutch in Tuscola at Denny's off I-57 Tuesday, Feb. 15, 7pm
• Kurt willing to help set up videoconferencing for future planning meetings
• We still don't OFFICIALLY have the event, but we're still the only bid, unofficially told to start planning
• anyone interested in helping should talk to Roana

• Wurmwald Illumination Project - Sofya will get docs to Kenneth

New Business

• Shire Charter - Ratify at the next business meeting
• read it over; you have one month to look at it and bring up your comments
• looks good so far 
• 2 segments on there about voting and membership that need attention
• final draft will be online in 2 weeks

• Champaign Public Library Demo
• requested us to do a demo with them next summer
• Roana has spoken with their representative
• we need a membership drive, seriously, folks, not just at Quad Day, and the SCA is about learning history and having fun with it, so this is a good opportunity to do so
• discussed doing a series of activity stations for kids 4-11 and their parents
• activities for kids
• cool stuff to impress adults
• July 9, 2011: Saturday, 2 hours
• will be roped off section for
• heavy combat,
• rapier,
• archery and crossbow (including marshmellow crossbows),
• calligraphy/bookbinding,
• heraldic& illumination coloring,
• fiber arts
• music & dance
• info table
• period snacks & beverages
• whatever you volunteer to do, have historical references to back them up!
• planning will really take off after spring break
• other groups may help; this is an Illinois-wide library initiative so lots of groups will be demo-ing; helping each other is good!

• Ro's big push as seneschal: MEMBERSHIP DRIVE!!!! #1 Priority
• Wants to keep us from getting stagnant. Variety is good! Get the word out!
• encourage new folks; encourage older members who might need to know that we're not that scary anymore
• Emma: wants to have a presence at the Boneyard arts festival in summer, Taste of Champaign, other community festivals and farmers' markets
• Kenneth: try to get in with IL Renaissance festivals; willing to put up crash space in Danville
• Ursul also has ideas; waiting to step up as Chatelaine to take action: put up flyers in community billboards
• Dena: free comic books day in spring
• Tomaris: remind former members that we are now active and cool again; maybe organize a shire party / May Day and let them know about it

• Events beyond our borders
• I-80 is like Hadrian's Wall in Midlands; to make a more cohesive SCA region we need to travel beyond our little niche
• traveling to other groups for events helps each of us grow as individuals and in the SCA: you get to know really great people, learn things you might not have otherwise
• volunteer at other events, too! it's great for meeting people; give you something to talk about; also inspires other people to be willing to help us
• in short: scratch other people's backs more often so they might scratch ours when we need it

• Maidens 2012:
• Aleator was thinking about putting in a bid to autocrat; has until February to present it before we vote
• Kenneth willing to be a deputy
• Illini Union already reserved for Jan. 28
• Eadric's bid handed out for review